Notary Service

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Notary Guidelines:

The City of Crystal Lake offers Notary Services in accordance with the following guidelines:

  • Notary services are provided free of charge to Crystal Lake residents and business owners only.
  • Notary services are available during regular City Hall business hours (Monday through Friday 8:00 a.m. to 5:00 p.m.) and are subject to the availability of a Notary Public within the Administration, Police and Fire Rescue Departments.
  • Individuals seeking Notary services must present valid photo identification.
    • Acceptable forms of identification are:
      • State Issued Driver's License or ID
      • Non-Driver's ID
      • US Passport
      • US Military ID


  • Documents to be notarized must be signed in person before the Notary who will certify the signature.
  • Notary services are only available for documents presented in English.
  • Notaries shall keep a journal of all Notary services performed.
  • Notaries are not Notary Public Signing Agents. A Notary Public Signing Agent is a Notary who has special training to handle loan document signings.
  • Notaries are not licensed attorneys and may not give legal advice.
  • A City Notary may refuse to serve an individual if:
    • Notary is uncertain of the signer’s identity, willingness or general competence.
    • Or has good reason to suspect fraud.

For a Document to be Notarized, it Must Contain:

  • Text committing the signer in some way.
  • An original signature of the document signer to be signed in person before the Notary.
  • A notary “certificate” which may appear on the document itself or on an attachment.The notary fills in this certificate, signs it, and then applies his/her seal to complete the notarization.

Notary Services are NOT Available for:

  • Deeds
  • Wills and Codicils (a document that adds or changes something in a will)
  • Trusts
  • Depositions
  • Copies of Passports
  • I-9 forms
  • Closing and Real Estate documents
  • Mortgages
  • Certification that a record is an original or a true copy of another record.

**Notaries can refuse to notarize documents from which the notary certification can be detached from the document being notarized.