Pavilion Rentals

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Making a Reservation

Special Event Permit

Pavilions: Information & Pricing

 Fee Refund Policy

Deposit Refund Policy

Non-Resident Parking

General Rules

Alcoholic Liquor Use

Picnicking

MAKING A RESERVATION

The Picnic Grove Pavilion, Island Pavilion, Volleyball Court Pavilion, North Lake Pavilion, and Lake House Patio are reserved on a “first-come, first-served” basis. 

To reserve a pavilion, please take the following steps:

  • Prior to sending in your application, please contact City Hall at 815-459-2020 to check on pavilion availability.
  • The completed application can be dropped-off at City Hall, located at 100 W. Woodstock Street, Crystal Lake, IL 60014 during normal business hours or emailed to pavilion@crystallake.org
  • Both the pavilion deposit and rental fee are due at the time of the reservation. The reservation is nontransferable. The deposit and full rental fee also accepted by credit card over the phone by calling 815-459-2020. 
  • Pavilions cannot be reserved until both rental application and payment are received.
  •  A Pavilion Fact Sheet can be found here.

 

SPECIAL EVENT PERMIT

The following activities require a special event permit and may be subject to other City permit requirements:

  • Races, parades, marches and drills
  • Fundraisers
  • Concerts
  • Fairs
  • Weddings – Special Event Permit needed under the following circumstances:
    • Group exceeds 200
    • Involves outside vendors
    • Involving special accommodations (tents, tables, large grills)Speeches or rallies
  • Overnight camping and open fires
  • Shows, exhibits, dramatic or musical performances, plays, acts or motion pictures

A Special Event Fact Sheet can be found here. Please contact (815) 459-2020, ext 4288 with questions regarding special events.


PAVILIONS: INFORMATION & PRICING

PAVILION A: PICNIC GROVE

Update:

  • The Picnic Grove Pavilion at Three Oaks Recreation Area is no longer available for reservations on Saturday and Sunday throughout the summer.
  • Weekend reservations for smaller pavilions at the park are still available.
  • If you would like reserve a pavilion or to be placed on the Picnic Grove Pavilion waiting list, please contact  (815) 459-2020, ext. 4288.
Picnic Grove Pavilion

Picturesque setting located adjacent to the parking lot in the grass Picnic Grove between the Marina and the Lake House Complex.

  • 12 picnic tables under the pavilion
  • Two (2) large outdoor charcoal grills
  • Fireplace
  • Electricity (two outlets)

Pavilion A Pricing

Three Oaks Recreation Area Pavilion A: Picnic Grove Pricing
Number of People
CL Resident Fee/Deposit
Off-Season Non-Resident Fee/Deposit

Summer Non-Resident Fee/Deposit





1-100
$110 / $100
$200 / $100
$220 / $100




101-150
$145 / $150
$270 / $150
$290 / $150




151-200
$180 / $200
$340 / $200
$360 / $200
  • Groups over 200 require a special event permit.   
  • Non-resident parking and beach admission not included in pavilion rental fees. Guests must pay a separate fee.
  • Summer Fees are in effect from Memorial Day Weekend through Labor Day Weekend.
  • Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals only.  A deposit is still required.

PAVILION B: ISLAND PAVILION


  • Scenic setting located on Shelter Island and accessible by walking across approximately 100 yards from the parking lot, across a wooden bridge and along a gravel trail.
  • Please be prepared to carry all picnic accessories to the pavilion and, remember, no fires are allowed at this location.

  Island Pavilion

  • 2 stationary picnic tables under the pavilion; 1 stationary picnic table in the open
  • One (1) outdoor charcoal grill
  • Electricity available (one outlet)

PAVILION B PRICING

Three Oaks Recreation Area Pavilion B: Island Pavilion Pricing
Number of People
Off-Season
CL Resident Fee/Deposit

Summer
CL Resident Fee/Deposit
Off-Season
Non-Resident Fee/Deposit

Summer
Non-Resident Fee/Deposit






1-25
$40 / $50
$50 / $50
$130 / $50
$150 / $50
  • Summer Fees are in effect from Memorial Day Weekend through Labor Day Weekend.
  • 25 guests can be accommodated under the pavilion at a single time. 
  • Non-resident parking and beach admission not included in pavilion rental fees. Guests must pay a separate fee.
  • Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals only. A deposit is still required.

PAVILION C: VOLLEYBALL COURT PAVILION


  • Sitting on a hill overlooking the Marina and South Lake, this Pavilion is adjacent to our three (3) outdoor sand volleyball courts.
  • Accessible by walking approximately 30 yards from the parking lot, along a gravel trail. 
  • Please be prepared to carry all picnic accessories to the pavilion and remember, no fires are allowed at this location.

 Volleyball Court Pavilion

  • 2 stationary picnic tables under the pavilion
  • One (1) outdoor charcoal grill
  • Electricity available (one outlet)
  • Exclusive use of one volleyball court

PAVILION C PRICING 

Three Oaks Recreation Area Pavilion C: Volleyball Court Pavilion Pricing
Number of People
Off-Season
CL Resident Fee/Deposit

Summer
CL Resident Fee/Deposit
Off-Season
Non-Resident Fee/Deposit

Summer
Non-Resident Fee/Deposit






1-25
$40 / $50
$50 / $50
$130 / $50
$150 / $50
  • Summer Fees shall be in effect from Memorial Day Weekend - Labor Day Weekend.
  • 25 guests can be accommodated under the pavilion at a single time.
  • Non-resident parking and beach admission not included in pavilion rental fees. Guests must pay a separate fee.
  • Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals only. A deposit is still required.

PAVILION D: NORTH LAKE PAVILION

  • Sitting next to our North Lake, this Pavilion is adjacent to the parking lot and provides a front row seat to the Quarry Cable Park.
North Lake Pavilion
  • Picnic table under the pavilion
  • One (1) outdoor charcoal grill
  • Electricity (one outlet)

PAVILION D PRICING

Three Oaks Recreation Area Pavilion D: North Lake Pavilion Pricing
Number of People
Off-Season
CL Resident Fee/Deposit

Summer
CL Resident Fee/Deposit
Off-Season
Non-Resident Fee/Deposit

Summer
Non-Resident Fee/Deposit






1-50
$40 / $50
$50 / $50
$130 / $50
$150 / $50
  • Summer Fees shall be in effect from Memorial Day Weekend - Labor Day Weekend.
  • 25 guests that can be accommodated under the pavilion at a single time.
  • Non-resident parking and beach admission not included in pavilion rental fees. Guests must pay a separate fee.
  • Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals only.  A deposit is still required.

LAKE HOUSE PATIO: (After Labor Day through Mid-October)

  • The Lake House Patio is available for reservation after Labor Day through mid-October.
  • Lake House Patio Rental offers use of the beach for events such as weddings.
  • Catering is allowed in the space, however grills and tents are not allowed at this location.

  Lake House Patio

LAKE HOUSE PATIO PRICING

Three Oaks Recreation Area Lake House Patio Pricing
Number of People
CL Resident/Deposit
Non-Resident Fee/Deposit



1-60 $40 / $50 $130 / $50

 

  • Non-resident parking and beach admission not included in pavilion rental fees. Guests must pay a separate fee.
  • 60 guests can be accommodated at the Lake House Patio at a single time.
  • Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals only. A deposit is still required.

Fee Refund Policy

  • The cancellation fee is ½ the deposit amount. Reservation fees are non-refundable. 
  • To receive a refund of the deposit, less the cancellation fee, all cancellations must be made at least 10 days in advance of the event.  
  • No refunds are given in the event of inclement weather. 
    • Rentals cancelled due to inclement weather may be given the opportunity to reschedule at a later date, depending on availability. 
    • City Staff reserves the right to determine the severity of inclement weather and the opportunity to reschedule the rental.
    • City Staff may cancel a rental based on severe weather, or for other reasons. 
    • Refunds for rentals cancelled by City Staff are at the discretion of City Staff.

Deposit Refund Policy

  • Pavilion deposits will only be refunded after an inspection of the pavilion has been made by Three Oaks employees.
  • Costs to repair and clean up the pavilion may be deducted from the deposit.
  • If the cost for repairs and clean up exceeds the deposit amount, the applicant is responsible for the total repair and clean up cost.

Non-Resident Parking

  • Parking fees are not included in reservation costs.
  • Non-Crystal Lake residents are required to pay $5.00 per vehicle to park in the facility.
  • The individual reserving the pavilion may purchase prepaid parking “tokens” for non-resident guest vehicles or request a parking tally.

General Rules

  • Pavilions are available for reservation from 9:00 AM – Dusk.
  • The area reserved must be left in a clean state with picnic tables in their designated area, and garbage placed in the provided receptacles.
  • No sound-amplifying devices are allowed as part of the pavilion rental.
  • Picnic tables may not be moved to different locations. No driving shall be permitted on the trails or picnic areas without on-site City supervision and approval.
  • Requests for tents or canopies may be considered by the City following submittal of a plan showing the proposed use.
    • If approved, the tent or canopy must be installed and removed the day of the event.
    • Locations for tents and canopies shall be determined and approved by the City.
    • In addition, tents or canopies greater than 20’ x 20’ require an inspection by the City’s Fire Rescue Department.
  • No advertising signs on the property or soliciting on the property.
  • Failure to comply with the rules will result in forfeiture of the pavilion rental deposit, plus a fine of up to $500.00, and removal from the premises.
  • The use of the fireplace requires prior approval.
  • Fixed charcoal grills are available for use near the Picnic Grove Pavilion. No gas grills or personal charcoal grills may be used in the park, unless approved by City Staff for special events.
  • Any organization or corporate event shall show proof of insurance and name the City as additional insured, per the City’s insurance requirements.

Alcoholic Liquor Use:

  • Alcohol (beer and wine) is only allowed in the pavilion when approved as part of a pavilion reservation.
  • Pavilion applications, which include requests for alcohol consumption, shall be signed by an individual 21 years of age or older, who will be responsible for overseeing the serving of alcohol and who will be responsible for his or her guests.
  • Beer and wine cannot be consumed outside of the Picnic Grove Pavilion, the Island Pavilion, the Volleyball Court Pavilion, North Lake Pavilion or Lake House Patio (reservations after Labor Day through mid-October).
  • The sale of alcoholic beverages is prohibited.
  • Beer and wine cannot be consumed at a pavilion rental event where admission is charged.
  • A family or individual having a picnic with over 50 people on City property where alcohol in any form will be served or present, must purchase or provide Host Liquor Liability Insurance coverage with a binder naming the City as additional insured.
    • Host Liquor Liability Insurance shall have a minimum of $1 million per occurrence.
    • Depending on your insurance, a fee may be involved when requesting a Host Liquor Liability – Certificate of Insurance.
    • From the insurance company of your choice, the Certificate of Insurance must state ‘Host Liquor Liability’ to be accepted.
    • If your insurance does not cover a Host Liquor Liability, another option to receive one can be found at the following link: http://irmarisk.org/Coverage/TULIP.aspx
  • Any organization or corporate event, regardless of size, where alcohol in any form will be served or present, must purchase or provide a Host Liquor Liability Insurance coverage with a binder name the City as an additional insured. 
    • Host Liquor Liability Insurance shall have a minimum of $1 million per occurrence. Depending on your insurance, a fee may be involved when requesting a Host Liquor Liability – Certificate of Insurance.
    • From the insurance company of your choice, the Certificate of Insurance must state ‘Host Liquor Liability’ to be accepted.
    • If your insurance does not cover a Host Liquor Liability, another option to receive one can be found at the following link:  http://irmarisk.org/Coverage/TULIP.aspx


PICNICKING

  • Public picnic grounds surround the Picnic Grove Pavilion.
  • Picnic tables are available next to five stationary outdoor charcoal grills on a first-come first-served basis.
  • Picnicking with prepared food is allowed elsewhere in the Recreation Area, however, the only location where charcoal fires are permitted is in the Picnic Grove Area.
  • No pets, alcohol or propane/gas grills allowed in the Picnic Grove Area.


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